TRADITION LADIES NINE HOLE GOLF ASSOCIATION

BY-LAWS

Revisions/Accepted January 2017


ARTICLE I:  NAME


The name of the association is Tradition Ladies Nine-Hole Golf Association, otherwise known as the

Ladies Nine-Holers, a non-profit organization.


ARTICLE II:  OBJECTIVES


The Ladies Nine Holers is organized for weekly play of golf.  The object of the organization is to improve an individual's game of golf while observing the rules and etiquette of golf and promoting good sportsmanship.


ARTICLE III:  MEMBERSHIP


A. There are three categories of membership in TLNHGA:  Full membership, Guest member and Social    membership.


1. Membership shall be limited to Tradition Homeowners and non-residents who are at least 21 years of    age.  Only residents of Tradition may serve on the Executive Board due to Liability issues.


2. Full members- and Guest members are entitled to

a. Vote

b. Receive awards at the reward luncheon.


3. Guest members may be former members of the TLNHGA, residents of Tradition or non-residents     who are not members of Tradition Golf Club.  Guest members are entitled to play with TLNHGA if     there are adequate tee-times available and will pay the standard guest fee established by the Tradition     Golf Club.


4. Social members are entitled to attend all social events sponsored by TLNHGA.


5. All prospective members must be sponsored by two members or guest members of the TLNHGA.


B. All categories of membership annual dues ($30.00) are payable on or before January 1st of      each year.  After January 1st, dues will increase to $35.00 for existing members.


C. Members and guest members of the TLNHGA are required to pay the charge for an annual Tradition      computer handicap by January 31 (GHIN #).  This is required in order to play in the league, as well      as tournaments and game days.


D. Membership is for one year beginning January 1st until December 31st.


E. The Executive Board may increase the dues, provided the increase does not exceed $5 annually or as      voted by the membership.

F. Members are expected to observe the By-Laws of the TLNHGA and the USGA rules and as      well as etiquette of golf.

G. Regarding limited attendance events, priority will be given to TLNHGA members of the Tradition      Golf Club.

H. Members are entitled to bring a guest to play.  The guest will be required to pay the standard guest      fee established by the Tradition Golf Club.  The same guest may play four (4) times before being      required to join the TLNHGA if they would like to continue to play with the group.  Members and      Guest Members will be given priority and guests will be added to play on Monday morning if space is      available.  Guests can play on Game days but cannot participate in the game.


ARTICLE IV:  EXECUTIVE BOARD


A. The Tradition Ladies Nine Hole Executive Board shall be comprised of a Board Chairperson, Co-     Chairperson, Treasurer, Secretary are required to be residents of Tradition.  The social Chairperson     will become an ex-officio member of the Executive Board.  If a Board Member should move into the      18 hole group, another person who is an exclusive TLNHGA member shall be appointed by the      Board.


B. The Chairperson and Co-Chairperson will appoint a Nominating Committee of three (3), with one      being a Board member, for the purpose of presenting a slate of officers for election and installation at      the last week of October of the current year.  The Nominating Committee will post a “Self-     Nomination Election List” on the Ladies Nine-Hole Bulletin Board in the Members Room the first      week of October.


1. If the slate is uncontested, the Secretary will cast one vote on behalf of the membership.

2. If the slate is contested for any given office, a ballot will be available to each member, at the     clubhouse, on the first Tuesday in November.  It will be the responsibility of each member to obtain     her ballot.  The outcome will be determined by a majority vote of the ballots returned.

3. Elected individuals will be notified a week after balloting is completed.  Elected officers will be     installed at the Holiday Awards Luncheon.


The term of each Board Member shall be one (1) calendar year.


The Executive Board may appoint a temporary substitute to fill any vacancy in an elected office.  A membership vote on a nomination to fill the position for the unexpired term of office must be held within 30 days.  If a member of the Executive Board is unable to complete their term, they must submit a written resignation.


ARTICLE V:  DUTIES OF THE OFFICERS OF THE BOARD


The Board Chairperson and Co-Chairperson shall:


1. Oversee weekly events and be the point of contact to the Tradition Club Pro-Staff.

2. Provide assistance to the membership as needed and to hold a minimum of three (3) meetings per year     including the Holiday Luncheon Awards meeting.

3. Distribute a membership packet to new members.  

4. Request volunteers to chair tournaments, invitationals, games, social duties and other activities.


B. The Treasurer Shall:


1. Handle all finances of the Association and keep a concise record of all expenditures and receivables of     these funds in chronological order.

2. Write checks for charitable donation of $50 or less at the discretion of the Executive; charitable     donations exceeding $50 must be approved by the majority of the.


C. The Secretary Shall:


1. Retain all weekly scorecards and update and maintain stats on spreadsheets for the purpose of     determining players' achievements throughout the year.

2. After weekly play, send pars, chip-in, birdies, eagles and hole-in-ones to website.

3. Record minutes of meetings and send out to membership in a timely manner.

4. Maintain current membership roster and make available to members upon request.

5. Author Tradition Newsletter article.

6. Send appropriate news to Georgetown Times and Coastal Observer.

7. On a monthly basis, send GHIN information to Tradition Club manager for posting.

8. Each January, send an updated list of members to website.


D. The Social Chairperson Shall:


 1. Be responsible for all social activities approved by the membership, including the date and location of      the Holiday Awards Luncheon.

 2. Select and purchase achievement awards.


ARTICLE VI:  WEEKLY PLAY


A.  Play is to be held on Tuesdays (or alternate days when necessary), with show time 30 minutes prior      to the first tee time.

B.  To be eligible to play, players must sign up by noon on Sunday preceding the day of play.

C.  The Club books tee times each week for the year.

D.  Monthly Pairing Volunteers (2) shall:


 1. Remove Sign-up sheet Sunday afternoon and advise the desk of any adjustments in tee times.

 2. On Play day have membership sign up for the following week.  Get tee times for following week and      indicate tee times on signup sheet.

 3. Collect $1 for Bagmen tip money. Plus ½ of 50/50 monies collected.

 4. Furnish desk and starter with list of players prior to check in

 5.  During those times when weekly play will be a pre-selected game, prizes for the winner(s) will be a      gift certificate(s) redeemable at the Tradition Club Pro Shop.  Participants shall contribute a      minimum of $2 toward the prize(s).

 7.  The pairing member will be responsible for calling members signed up to play, of her decision to cancel.  


E. The number of signed up players on the weekly roster will be the total number of spots held in reserve for the Association.  This list will serve as a “guarantee” of the number of players.  Substitutions may be made right up to the time of play; however, the Association will be liable for the total number of players that were contained on the list.  The Club will monitor this closely.  Members/Guest Members who are scheduled to play on any given Tuesday, must call the pairing member to cancel.  If not complied with, the member/guest member will get a warning for the 1st offense, the 2nd offense will be a suspension for a month of play, and finally the 3rd offense will be voted on by executive board.


G. Members and G/M will be required to adhere to the PGA as well as Tradition Golf Club dress code.


H. GAME DAYS:


 COUNT ALL STROKES - All strokes – including whiffs.


On the Green, add two stroke penalty:  If your ball hits a club, ball or flag, you incur a 2-stroke penalty if you hit another player's ball, you incur a 2-stroke penalty


At the beginning of each year or when a new member joins the league, she will declare the  tees she will be playing from (red or blue).  After the tee is declared, the member may change tees ONCE in a given year.  She shall have up to (1) month to decide if she has made the correct decision.  (In other words, if a member has been playing the blue tees and decides to go to the red tees, and realizes within 1 month that this was not a good choice, she may change back to the blue tees)  She will then have to play from the blue tees for the rest of the year.  These changes must be reported to the Secretary of the league promptly.


ARTICLE VII:  AWARDS


A. To be eligible for awards at the end of the year, a member must have played twelve (12) times during the calendar year.  If a scheduled play is canceled due to inclement weather or circumstances beyond our control, members who signed up for day are entitled to count it as one of the 12 required days.


B. Awards will be given to “Most Improved”, “Low Putts, “Low Gross”, “Birdies”, “Pars”, and   “Holes-In-One”.  Only one award will be given a player per category annually.


ARTICLE VIII:  AMENDMENTS


A. The By-Laws of the Tradition Ladies Nine-Hole Golf Association are established for the purpose of maintaining an efficient and equitable administration for the membership.  It also serves as the basis for understanding the general duties of each Officer and Chairperson and for establishing ease and continuity when newly elected members assume various offices.


B. Proposed changes may be presented, in writing, by any member to the Executive Board.


C. The By-Laws may be changed by the Executive Board providing the proposed changes are published for membership examination four weeks in advance of the vote.  Final approval requires a majority vote by the membership present, provided a quorum is in attendance (a quorum is hereby defined as two-thirds of the membership).


Revised by the membership in the year 2002

Revised by the membership in the year 2004

Revised by the membership in the year 2005

Proposed revision presented to the Executive Board March 2006

Revised by the membership in the year 2006

Proposed revision presented to the Executive Board 2008

Revised by the membership February, 2009

Revised by the membership January 5, 2011

Revised by the membership January 24, 2012

Revised by the membership June 7, 2016

Revised by the membership January, 2017

____________________________________________________________


TRADITION LADIES NINE HOLE GOLF ASSOCIATION

BY-LAWS

January 2012

             ARTICLE I:  NAME

The name of the association is Tradition Ladies Nine-Hole Golf Association (TLNHGA), otherwise known as the Ladies Nine-Holers, a nonprofit organization.

 

ARTICLE II: OBJECTIVES 

The Ladies Nine-Holers is organized for weekly play of golf.  The object of the organization is to improve an individual’s game of golf while observing the rules and etiquette of golf and promoting good sportsmanship.

 

ARTICLE III:  MEMBERSHIP 

A.     There are three categories of membership in TLNHGA: Full membership, Guest member and        Social membership:

  1.     Membership shall be limited to Tradition Homeowners and non-residents who are at least 21 years of         age. Only residents of Traditions may serve on the Executive Board due to Liability issues.

  2.     Full members and Guest members are entitled to:

         a. Vote.

         b. Receive awards at the awards luncheon. 

  3. Guest members may be former members of the TLNHGA, residents of Tradition or non-residents who       are not members of Tradition Golf Club.  Guest members are entitled to play with TLNHGA if there are       adequate tee-times available and will pay the standard guest fee established by The Tradition Golf Club.

  4. Social members are entitled to attend all social events sponsored by TLNHGA.

  5. All prospective members that are not members of the Tradition Golf Club must be sponsored by two       members or guest members of the TLNHGA and will be admitted to membership in according to the      availability of tee times allotted by the club for TLNHGA.

B.  All categories of membership annual dues are payable by January 1.

C.    Members and guest members of the TLNHGA are required to pay the charge for an annual Tradition       computer handicap, by January 31.

D.    Membership is for one year beginning January 1st until December 31st.

E.     The Executive Board may increase the dues, provided the increase does not exceed $5.00 annually or as       voted by the membership.

F.  Members will observe the By-Laws of the TLNHGA and the USGA rules and etiquette of golf. 

G.  Regarding limited attendance events, priority will be given to TLNHGA members of the Tradition Golf      Club. 

H.  Members are entitled to bring a guest to play.  The guest will be required to pay the standard guest fee       established by The Tradition Golf Club.  The same guest may play four (*4) times without joining the       TLNHGA.  

ARTICLE IV: EXECUTIVE BOARD

 

A.    The Tradition Ladies Nine-Holers’ Executive Board shall be comprised of a Board Chairperson, Co-       Chairperson, Treasurer, Secretary, and be residents of the Traditions. The social Chairperson will       become an ex-officio member of the Executive Board.  Those elected to the Executive Board shall be       Nine-Hole members exclusively.  If a Board Member should move into the 18-hole group,

      another person who is an exclusive TLNHGA member shall be appointed by the Board.

B.    The Chairperson and Co-Chairperson will appoint a Nominating Committee of three (3), with one being       a Board member, for the purpose of presenting a slate of officers for election and installation at the annual      Holiday Luncheon Award meeting.  The slate of officers will be submitted no later than the last week of      October of the current year.  The Nominating Committee will post a “Self-Nomination Election List” on      the Ladies Nine- Hole Bulletin Board in the Members Room the first week of October.

  1.     If the slate is uncontested, the Secretary will cast one vote on behalf of the membership.

  2.     If the slate is contested for any given office, a ballot will be available to each member, at the clubhouse,        on the first Tuesday in November and returned to the Nominating Committee by the second Tuesday in        November.  It will be the responsibility of each member to obtain her ballot.  The outcome will be       determined by a majority vote of the ballots returned.

  3.     Elected individuals will be notified a week after balloting is completed. Elected officers will be installed        at the Holiday Awards Luncheon.

C.    The term of each Board Member shall be one (1) calendar year.

D.    The Executive Board may appoint a temporary substitute to fill any vacancy in an elected office.  A       membership vote on a nomination to fill the position for the unexpired term of office must be held within       30 days.

 

ARTICLE V:  DUTIES OF THE OFFICERS OF THE BOARD 


A.    The Board Chairperson and Co-Chairperson shall:


  1.     Oversee weekly events and be the point of contact to the Tradition Club Pro-Staff.

  2.     Provide assistance to the membership as needed and hold a minimum of three (3) meetings per year,        including the Holiday Luncheon Awards meeting.

  3.     Distribute a membership packet to new members.

  4.     Request volunteers to chair: tournaments, invitationals, games, social duties and other activities.

B.    The Treasurer shall:

  1.     Handle all finances of the Association and keep a record of such expenditures of these funds.

  2.     Write checks for charitable donation of $50 or less at the discretion of the Executive Board; charitable        donations exceeding $50 must be approved by the majority of the membership.

C.    The Secretary shall:

  1.    Retain all weekly scorecards and update and maintain stats on spreadsheets, for the purpose of        deterrmining players’ achievements throughout the year.

  2.     After weekly play, send pars, chip-in, birdies, eagles, hole-in-ones to website.

  3.     Record minutes of meetings and send out to membership in a timely manner.

  4.     Maintain current membership roster and make available to members upon request.

  5.     Author Tradition Newsletter article.

  6.     Send appropriate news to Georgetown Times and Coastal Observer.

  7.     Each January, send an updated list of members to website.

 

D.    The Social Chairperson shall:

  1.     Be responsible for all social activities approved by the membership, including the date and location of        the annual Holiday Awards Luncheon.

  2.     Select and purchase achievement awards.

 

ARTICLE VI: WEEKLY PLAY

A.    Play is to be held on Tuesdays (or alternate days when necessary), with show time 30 minutes prior to       the first tee time.

B.    To be eligible to play, players must sign up by noon on Sunday preceding the day of play.

C.    The Club books tee times each week for the year.

D.    Monthly Pairing Volunteers (2) shall:

1.     Remove Sign-up sheet Sunday afternoon and advise the desk of any adjustments in tee times.

2.     On Play day have membership sign up for the following week.  Indicate tee time on signup sheet.

3.     Oversee arranging a game day once a month.

4.     Collect $1.00 for Bagmen tip money.

5.     Furnish desk and starter with list of players prior to tee off.

6.     During those times when weekly play will be a pre-selected game, prizes for the winner(s) will be a       gift certificate(s) redeemable at the Tradition Club Pro Shop.  Game participants shall contribute a       minimum of $2.00 toward the prize(s).

E.     The number of signed up players on the weekly roster will be the total number of spots held in reserve for       the Association.  This list will serve as a “guarantee” of the number of players.  Substitutions may be       made right up to the time of play; however, the Association will be liable for the total number of players       that were contained on the list.  The Club will monitor this closely.

F.     At the beginning of each year, or when a new member joins the league, she will declare the tees she will       be playing from, red or blue. After the tee is declared, the member may change tees ONCE in a given       year.  She shall have up to three (3) months to decide if she has made the correct decision.  (in other       words, if a member has been playing the blue tees and decides to go to the red tees,
      and realizes within three months that this was not a good choice, she may change back to the blue tees)       She will then have to play from the blue tees for the rest of the year.  These changes must be reported to       the Secretary of the league promptly.

ARTICLE VII:  AWARDS

A.    To be eligible for awards at the end of the year, a member must have played twelve (12) times during the       calendar year.  If a scheduled play is canceled due to inclement weather or circumstances beyond our       control, members who signed up for that day are entitled to count it as one of the 12 required days.

B.    Awards will be given to “Most Improved”, “Low Putts,” “Low Gross”, “Birdies”, “Pars” and “Holes-in-      One: excluding 18 Holers.  Only one award will be given a player per category annually. 

ARTICLE VIII: AMENDMENTS

A.    The By-Laws of the Tradition Ladies Nine-Hole Golf Association are established for the purpose of       maintaining an efficient and equitable administration for the membership.  It also serves as the basis for       understanding the general duties of each Officer and Chairperson and for establishing ease and continuity       when newly elected members assume various offices.

B.    Proposed changes may be presented, in writing, by any member to the Executive Board.

C.    The By-Laws may be changed by the Executive Board providing the proposed changes are published for       membership examination four weeks in advance of the vote.  Final approval requires a majority vote by       the membership present, provided a quorum is in attendance (a quorum is hereby defined as two-thirds       of the membership).

                Revised by the membership in the year 2002

                Revised by the membership in the year 2004

                Revised by the membership in the year 2005

                Proposed revision presented to the Executive Board March 2006

                Revised by the membership in the year 2006

                Proposed revision presented to the Executive Board 2008

                Revised by the membership February, 2009

                Revised by the membership January 5, 2011

                Revised by the membership January 24, 2012